Description

Job Title: Assistant Administrator

Location: Dubai, UAE
Job Type: Full-time
Department: Administration / Office Management

 Job Description

We are looking for a highly organized and proactive Assistant Administrator to support our administrative and operational functions. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office, providing essential support to senior staff, and helping maintain efficient internal processes.

 Key Responsibilities

Provide general administrative support to management and staff

Organize and maintain files, records, and documentation (physical and digital)

Schedule appointments, meetings, and conference calls

Handle incoming calls, emails, and correspondence

Assist in preparing reports, presentations, and other documents

Support office supply management and order processing

Coordinate with other departments and external vendors as needed

Assist in onboarding new employees and maintaining personnel records

Perform data entry and database updates accurately

Ensure compliance with internal policies and procedures

 Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

1–2 years of experience in an administrative or clerical role

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong organizational and multitasking skills

Excellent verbal and written communication skills

High level of discretion and professionalism

Ability to work independently and within a team

 Preferred Qualifications

Experience with office management software or CRM systems

Knowledge of basic HR or finance processes

Prior experience in [industry, e.g., education, healthcare, nonprofit, etc.]