Description

We are looking for a Document Controller who will do the following duties
 Key Responsibilities:
1. Shipping & Logistics Documentation
Prepare and verify shipping documents:

Bill of Lading (B/L)

Air Waybill (AWB)

Commercial Invoice

Packing List

Certificate of Origin

Ensure all paperwork matches the shipping instructions and purchase orders.

2. Customs & Regulatory Compliance
Coordinate with customs brokers for clearance procedures

Submit documents for import/export clearance (FIRS, SASO, COO, etc.)

Monitor updates in trade compliance regulations

3. Document Filing & Archiving
Maintain accurate records of:

Shipment files (hard and soft copies)

Client communications

Internal approvals

Ensure easy retrieval and secure storage (e.g., SharePoint, cloud storage)

4. Coordination with Internal/External Teams
Liaise with freight forwarders, transporters, and warehouses

Ensure proper dispatch and delivery tracking

Work closely with finance for billing and cost documentation

5. Data Entry & System Updates
Input document data into ERP/logistics software (SAP, Oracle, etc.)

Maintain shipment tracking sheets and document logs

6. Quality Control
Check document accuracy before submission or dispatch

Ensure alignment with Incoterms, HS Codes, and client instructions