Description

Point person for maintenance, mailing, supplies, equipment, bills and errands
Organize and schedule meetings and appointments
Ensure security, integrity and confidentiality of data
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers and landlord, ensuring that all items are paid on time
Manage contract and price negotiations with office vendors and service providers
Coordinate with third party vendors on immigration permits
Coordinate with the HR department on all employee matters
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Perform review and analysis of special projects and keep the management properly informed
Participate actively in the planning and execution of company events
Maintain a safe and secure working environment