Description

As an Executive Assistant , you will play a vital role in supporting the bank’s senior management team, facilitating efficient communication, and managing administrative tasks. Your professionalism, confidentiality, and proactive approach will contribute to the smooth operation of the bank’s executive office.

Responsibilities:

Calendar Management: Coordinate and manage the schedules of the bank’s senior management team, including organizing meetings, appointments, and conference calls.

Communication: Act as a point of contact for internal and external stakeholders, handling phone calls, emails, and other correspondence with discretion and professionalism.

Data Management: Organize and maintain documents, reports, and confidential information, ensuring accuracy and accessibility.

Meeting Coordination: Prepare meeting materials, agendas, and presentations for executive meetings, record minutes, and follow up on action items.

Travel Arrangements: Assist in making travel arrangements, including flights, accommodations, and transportation, to ensure smooth travel logistics.

Administrative Support: Provide general administrative assistance to the executive team, managing office supplies, filing, and other administrative tasks.

Project Assistance: Support the execution of special projects and initiatives assigned by senior management, ensuring timelines are met.

Office Management: Oversee the efficient functioning of the executive office, maintaining a professional and organized workspace.

Cross-functional Collaboration: Collaborate with different departments and teams to facilitate effective communication and execution of tasks.

Qualifications and Requirements:

Bachelor’s degree in Business Administration, Finance, or a related field.
Proven experience as an Executive Assistant or in a similar role, preferably in the banking industry.
Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
Exceptional written and verbal communication skills, maintaining a high level of professionalism.
Proficiency in Microsoft Office suite and other office productivity tools.
Strong attention to detail and accuracy in handling sensitive information and records.
Proactive and resourceful, anticipating needs and taking initiative to address them.
Ability to handle confidential information with utmost discretion and confidentiality.