Description

We are currently seeking a reliable and proactive Office Assistant to join our team. The Office Assistant will play a vital role in ensuring the smooth and efficient operation of our office, providing administrative support to various departments and assisting with day-to-day tasks. If you are organized, detail-oriented, and thrive in a fast-paced environment, we want to hear from you.

Responsibilities:

Greet and assist visitors, clients, and employees in a courteous and professional manner.
Answer and direct phone calls, take messages, and relay information to appropriate personnel.
Manage incoming and outgoing mail, packages, and deliveries, distributing them to the relevant recipients.
Maintain office supplies inventory, order replenishments as needed, and ensure proper stocking of supplies.
Assist with scheduling appointments, meetings, and conference room bookings, coordinating with internal and external stakeholders.
Prepare and format documents, reports, presentations, and correspondence using Microsoft Office or other software applications.
Assist with data entry, filing, scanning, and other clerical tasks to ensure accurate record-keeping and documentation.
Support HR and administrative functions, such as maintaining employee records, processing paperwork, and assisting with onboarding/offboarding processes.
Collaborate with other departments and team members to support various projects and initiatives as needed.
Adhere to company policies, procedures, and confidentiality guidelines at all times.
Requirements:

Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
Excellent communication and interpersonal skills, with a professional and friendly demeanor.
Proficiency in Microsoft Office applications (Word, Excel, Outlook) and basic computer skills.
Attention to detail and accuracy in data entry, documentation, and record-keeping.
Ability to work independently with minimal supervision and as part of a team.
Flexibility to adapt to changing priorities and handle occasional administrative tasks outside regular office hours.