Description

Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and have a strong ability to multitask. As an Administrative Assistant, you will play a key role in ensuring the smooth operations of our organization.

Responsibilities:

Administrative Support:

Provide administrative support to ensure efficient operation of the office.
Answer and direct phone calls, emails, and other correspondence.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system, both physical and digital.
Scheduling and Coordination:

Coordinate and schedule appointments, meetings, and conferences for various departments.
Arrange travel itineraries and accommodations for staff members.
Prepare agendas and make necessary arrangements for meetings.
Data Management:

Maintain and update databases and records.
Assist in the preparation and organizing of paperwork and documents.
Create and update records ensuring accuracy and validity of information.
Office Management:

Monitor office supplies inventory and place orders when necessary.
Organize and maintain the office common areas.
Ensure office equipment is properly maintained and serviced.
Communication:

Act as the point of contact between executives, employees, clients, and other external partners.
Draft, proofread, and edit correspondence, reports, and presentations.
Problem Solving:

Address employee and client queries regarding office management issues (e.g., stationery, hardware, travel arrangements).
Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Qualifications:

High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience as an administrative assistant or in a relevant administrative role.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to work independently and prioritize tasks effectively.
Discretion and confidentiality.
Benefits:

Competitive salary and benefits package.
Opportunities for professional development and growth.
Supportive and collaborative work environment.
Health, dental, and retirement benefits.