Description

Job Overview:

We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Secretary will support managers and employees through a variety of tasks related to organization and communication. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Administrative Support: Provide administrative support to ensure efficient operation of the office. Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Communication: Answer phone calls and direct calls to appropriate parties or take messages. Greet and assist visitors and clients in a courteous and professional manner. Respond to emails and other correspondence promptly and professionally.

Scheduling: Schedule and coordinate appointments, meetings, and events. Maintain calendars, schedule meetings, and send reminders. Coordinate travel arrangements if necessary.

Documentation: Maintain and update filing systems, both electronic and physical. Ensure all documents and records are organized and accessible. Assist in the preparation and organization of reports, documents, and presentations.

Data Management: Perform data entry and maintain accurate records of important information. Manage databases and input information, data, and records.

Office Organization: Organize office operations and procedures. Maintain a clean and organized workspace. Order and maintain office supplies and equipment.

Confidentiality: Handle sensitive and confidential information with discretion. Maintain a high level of confidentiality and integrity in dealing with employee and company information.

Qualifications:

High school diploma or equivalent; additional qualifications as a Secretary or Administrative Assistant will be a plus.
Proven experience as a secretary or administrative assistant.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent organizational and time management skills.
Exceptional verbal and written communication skills.
Attention to detail and problem-solving skills.
Ability to work independently and prioritize tasks.
Professional demeanor and strong work ethic.
Discretion and confidentiality in handling sensitive information.